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Travel Policies, 2007-08

As was true for the 2006-07 academic year, faculty and graduate student travel will be supported by both departmental and college funds.  Requests for support will originate in the departments and are then forwarded to the Dean's Office for matching consideration.  Details for this process are outlined below.  Request forms for both faculty and graduate student support are available through the links that follow or from departmental secretaries or from Diane Booker in our office (4-6638 or dbooker@utk.edu) .  Procedural questions always welcome.

Links to Travel Support Request Forms

University Travel Policy (University Fiscal Policy #705, Revision #12)

Among many details in the policy, a key expectation is "prior approval".  Appropriate and timely reimbursement is dependent upon filing a travel request and a request for funds in support of appropriate incurred expenses prior to the expected travel.  For efficient paper flow it is important to seek authorization for travel at least two weeks in advance.  Departmental staff can access and complete the travel request form through IRIS.  Request for Travel Support  forms are submitted to Diane Booker.

Sponsored Travel

The above referenced University Travel Policy details allowable expenses for in-state, out-of-state and international travel.  Travel and associated expenses must be directly related to the traveler's responsibilities in the College of Education, Health and Human Sciences.

Support for Travel

  1. Faculty

      A. Tenured Faculty- The College will match departmental funding up to $600.00* for priority categories of research presentations, invited major addresses or major leadership roles in professional organizations representing the faculty member's specialty field.  Requests for travel support should include documentation of one of the above conditions.

      B. Tenure-Seeking, Tenure Track Faculty - The College will match departmental funding up to $600.00* for priority categories of research presentations, invited major addresses or major leadership roles in professional organizations representing the faculty member's specialty field.  Requests for travel support should include documentation of one of the above conditions.  In keeping with a long-standing policy, tenure-seeking faculty may receive consideration for several funded trips for presentations that enhance their record of scholarship.

      C. All Faculty - The College will provide limited funding for research incentive travel.  Support is available for professional development travel that leads to research projects and proposals for external funding.  Specific application should be initiated through the appropriate department head who will represent the request to the Dean's Office for funding consideration.

  2. Graduate Students

    The College will match departmental funding up to $300.00* for presentation of a research paper.  Group presentations will be reviewed on a case-by-case basis.  A group presentation of more than three presenters will receive reduced funding for the individuals involved.  Requests for graduate student travel support must be co-submitted by a faculty sponsor such as major professor or research collaborator.  In general, graduate students will be supported for a maximum of three travel awards during their enrollment in the College.

    Other funding possibilities for graduate student funding include the University Program Services Fee (UPSF) Graduate Student Fund and the Kellie W. McGarrh Fund.  Guidelines and submission dates for these sources are available from Diane Booker in the Dean's Office (4-6638).  The UPSF submission dates are firm and applications must be submitted well in advance of intended travel time.

    *This is the initial matching level. The amount may be adjusted up or down depending on the site of the conference, the level and significance of the conference (top tier, state, regional, national, international). The amount of the award may also be dependent on available resources at certain times of the year.

  3. International Travel

    The College will match departmental awards for international travel.  In addition, the College travel administrator will request additional support from the University Office of Research.  Even with this three-way match some international travel cannot be fully supported because of the high costs involved.  NOTE: At the College level, consideration for matching includes the recency of other international travel by the requesting faculty/graduate student and significance of the conference relative to the academic field of the proposing faculty/graduate student.

  4. Procedure

    Requests for travel support from College funds should be submitted to Diane Booker in the Dean's Office. Request forms are available from Departmental secretaries or from Diane's office. Forms are also available on-line at http://www.cehhs.utk.edu/college/CEHHS-travel.html. Forms forwarded to the Dean's Office should be completely filled out with the requested information. All items are important since we log all travel by the person, the conference or purpose of the trip including places and dates and titles of presentations made. Requests for College funding must include the signature of the appropriate department head along with the amount furnished by the department and any other contributing accounts other than the College account

Questions about any of the above should be directed to Diane Booker at 974-6638 or emailed to dbooker@utk.edu.   

Contact CEHHS

335 Claxton Complex 1122 Volunteer Boulevard
Knoxville, Tennessee 37996

Phone: 865-974-2201
Fax: 865-974-8718