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Travel Policies, 2008-09

As was true for the past academic year, faculty and graduate student travel will be supported by both departmental and college funds.  Requests for support will originate in the departments and are then forwarded to the Dean's Office for matching consideration.  Details for this process are outlined below.  Request forms for both faculty and graduate student support are available through the links that follow or from departmental secretaries or from Diane Booker in our office (4-6638 or dbooker@utk.edu) .  Procedural questions always welcome.

Links to Travel Support Request Forms

University Travel Policy (University Fiscal Policy #705, Revision #12)

Among many details in the policy, a key expectation is "prior approval".  Appropriate and timely reimbursement is dependent upon filing a travel request and a request for funds in support of appropriate incurred expenses prior to the expected travel.  For efficient paper flow it is important to seek authorization for travel at least two weeks in advance.  Departmental staff can access and complete the travel request form through IRIS.  Request for Travel Support  forms are submitted to Diane Booker.

Sponsored Travel

The above referenced University Travel Policy details allowable expenses for in-state, out-of-state and international travel.  Travel and associated expenses must be directly related to the traveler's responsibilities in the College of Education, Health and Human Sciences.

Support for Travel

Faculty Travel

1. Applicant for support must be on conference program with invited or refereed paper for presentation.

2. Conference proposing to attend must be upper tier for the academic field.

3. No more than two presenters for the same presentation will be considered for funding (national conferences).

4. No more than one presenter per presentation will be considered for international travel support.

5. No more than one international travel request per faculty member per fiscal year.

6. Non-tenured, tenure-seeking faculty will be given priority consideration for travel support.

7. Tenured Associate Professors seeking promotion to Professor will be given next highest priority.

8. Attendance at local, state and regional conferences is discouraged except for tenure-seeking faculty who early in their career may have difficulty gaining acceptance of papers for major national conferences.

Graduate Student Travel Support

1.  Applicant for support must be on conference program with invited or     refereed paper for presentation.

2.  Conference proposing to attend must be directly associated with the      student's academic field.

3.  No more than two student presenters for the same presentation will be considered for funding.

4.  Graduate students making research (data-based) presentations     will receive priority consideration.

Other Guidelines

1.  Graduate student requests for travel support must be co-submitted by a         faculty sponsor (such as major professor or research collaborator).

2. Graduate students will be funded for a maximum of one trip per fiscal year.

3.  The amount of the award will vary depending on the site of the conference,      as well as the level and significance of the conference (top tier, state,     national, international).

4.  The amount of the award may also be dependent upon available resources as     the fiscal year progresses.

Other Information for Graduate Students

Other funding possibilities for graduate student funding include the Graduate Student Senate Travel Fund and the Kellie McGarrh Fund.  Guidelines and submission dates for these sources are available from Diane Booker in the Dean's Office (4-6638). The GSS Travel Fund submission deadline is firm and applications must be submitted well in advance.

Guidelines

1. In keeping with University policy, all sponsored travel must receive prior approval. Travel support requests submitted at the time of actual travel or after travel has occurred will not be accepted.

2. Travel requests should be submitted at least three weeks prior to travel date to allow review, consultation and decision-making.

3. All requests for college support will be reviewed in the Dean's Office; some will be vetted through the Executive Committee.

Other Relevant Information

1. The above restrictions apply to funds provided by the College. Other funding sources in departments will be administered by department heads as in the   past.

2. Requests for international travel to be sent to Office of Research must receive department review and college review. Office of Research requires that refereed presentations must have a research focus in order to be supported. Requests for support must include dollar amounts from both the department and the College to be considered for University funding. (We have not been informed of any changes in the level of support for international travel administered by Office of Research but expect it will be curtailed. Also remember that source can "dry up" without warning. When ; they run out of funds, they are out! Be advised to plan early if you expect to request support for international travel.) Your request for support should be accompanied by an abstract (brief, couple of paragraphs) of the research you will present.

3. Requests for College support are to be made in the usual way with completion of the form (from your department secretary, from Diane Booker or on-line.) Please make certain that all information asked for on the form is complete. Every approved travel request is logged electronically and all items of information on the request form are necessary for the logging process. Please spell out the name of the conference. There are literally dozens of professional organizations identified by a set of letters. We cannot know the full title of all organizations and must depend on you to furnish that information for appropriate entries.

Questions about any of the above should be directed to Diane Booker at 974-6638 or emailed to dbooker@utk.edu.

Contact CEHHS

335 Claxton Complex
1122 Volunteer Boulevard
Knoxville, Tennessee 37996

Phone: 865-974-2201
Fax: 865-974-8718